We understand you may have questions regarding the 2027 In Vitro Biology Meeting and the available opportunities to attend. The FAQ below was designed to help address many of your questions. If your concern is not addressed, please reach out to us at the SIVB Business Office and we will reply to you as soon as possible.

WHAT ARE THE DATES OF THE MEETING?

The 2027 In Vitro Biology Meeting will run from Saturday, June 12, through Wednesday, June 16, 2027. We are planning some workshops on Saturday, June 12 and some special scientific tours for Wednesday, June 12. So make your plans to arrive early and stay through Wednesday to participate.

ARE YOU GOING TO HAVE A VIRTUAL MEETING?

SIVB has determined that in person meetings are more valuable for researchers and students, and in person participation is encouraged wherever possible. Therefore, they have determined that SIVB won’t be offering a virtual registration option  in 2027 for those who are unable to attend the meeting in St. Louis, Missouri. Please make your plans to join us in person from June 12 – 17, 2027.  We hope to see you there.

WHAT DO I GET WITH REGISTRATION?

Registration to the meeting will provide:

• Admission to all sessions including the Saturday pre-conference workshops and the exhibition
• Admission to the Saturday Fruit and Cheese Reception, Sunday Opening Ceremony Reception, and Tuesday Joint Section’s Social.
• Daily coffee breaks at 10:00 am from Sunday through Wednesday.
• Refreshments breaks (light snacks and beverages) on Sunday and Monday at 12:30 pm.
• For those actively participating the Plant Biotechnology (Monday morning) and IVACS (Tuesday morning) Program Planning Meetings, a light continental breakfast is provided.
• Access to the event website, Mobile App, and early access to any sessions that are recorded. Recorded sessions will be available approximately 2 weeks after the meeting concludes through September 30, 2026.*

Note: Receptions will provide light refreshments only and should not be considered as your only meals during the meeting. Please plan for expenses to support your breakfast, lunch, dinner, and snacks throughout the meeting.

*Potentially recorded sessions are subject to change or cancellation pending support for the programs.

HOW CAN I REGISTER?

Registration is availble on our new database at this webpage. Registration rates reflect both the In-Person and On-Demand registration options.

I’M A CONVENER/MODERATOR/SPEAKER. AM I AUTOMATICALLY REGISTERED?

Invited speakers who are not members of the SIVB will be registered as part of their participation in the meeting program. All conveners, moderators, and SIVB members who are presenting their work are required to register themselves to attend the meeting.

I PAID TO SUBMIT MY ABSTRACT. AM I REGISTERED?

Abstract submission is a separate process from meeting registration. You will also need to register for the meeting to attend in person or view the on-demand content.

I AM A STUDENT AND I SUBMITTED MY ABSTRACT. AM I ALREADY REGISTERED?

No. You still need to register for the 2027 Meeting. When you register, select the student option.  

IS THERE A FEE FOR STUDENT REGISTRATION?

Yes. After more than 20 years, SIVB has had to make the difficult decision to begin charging a minimal registration fee of $50 to all students wishing to participate in the meeting. Please register here for the 2027 Meeting. When you register, select the student option to receive the low rate of $50. If you register and attend the SIVB Meeting, you will also receive FREE Membership in the SIVB in 2028. 

I AM REGISTERING THROUGH MY COMPANY AS A GROUP REGISTRANT. DOES THIS INCLUDE MEMBERSHIP IN THE SIVB?

Group registration is offered at a significantly discounted rate for 5 or more people from the same organization to attend the in-person meeting. It does not include membership in the Society. We would be thrilled to have you become a member, so if you wish to join or renew your membership with the SIVB, you can do so separately here.

WILL THERE BE ANY SPECIAL EVENTS OR TOURS AT THIS YEAR’S MEETING?

The Local Organizing Committee is currently making arrangements for an afternoon scientific tour on Wednesday, June 12. There will be additional fees to participate in these events. More details will be provided as they become available.

WHAT IS SIVB’S RECORDING POLICY?

Photographs, video, and live streaming may occur during this conference for social media and other event publicity purposes. Your registration and/or participation in the meeting indicates your consent to be photographed and grants the Society for In Vitro Biology the right to copy, distribute, and/or exhibit name(s) and/or pictur­e(s) of you.

CONSENT TO BEING RECORDED AT THE MEETING

During the course of the 2027 In Vitro Biology Meeting at the Hyatt Regency St. Louis at The Arch between June 12 – 16, 2027, photographs and/or videos of you may be taken by the Society for In Vitro Biology and their authorized representatives including, but not limited to, being recorded as part of a session included in the recorded program. By attending the 2027 In Vitro Biology Meeting, you are confirming you understand that photographs and/or videos may be taken; you are aware that these pictures and videos may be used by the Society in their publications about the organization, the annual conference, and its multiple diverse activities; and you consent to the use of your image, voice, and name for these purposes.

WHAT IS THE SIVB’S MEETING CODE OF CONDUCT?

SIVB’s Meeting Code of Conduct can be found here.

WHAT IS SIVB’S REFUND POLICY?

All requests for cancellations and/or refunds must be made in writing. Refunds are subject to an administrative processing fee of $50.00. The amount refunded is determined by the date the request is received. A full refund, less the administrative fee, will be granted if the request is received by March 31, 2027; one-half from April 1 to May 10, 2027 and no refunds will be issued after May 11, 2027. Exceptions to this policy will be made for attendees who are unable to attend the meeting due to a country ban, government restricted travel, or airline restrictions. Those individuals may cancel after the deadline and receive a full refund of the paid registration rate minus the $50 non-refundable administrative fee. Abstract fees are non-refundable.

CAN I SUBMIT AN ABSTRACT FOR PRESENTATION IF I AM UNABLE TO ATTEND THE MEETING?

You can submit an abstract for consideration as a Virtual Poster Presentation. This opportunity is for attendees who cannot travel to attend the 2027 Meeting. Virtual poster authors will upload a PDF of their poster and will have the opportunity to record a description of their work. You may choose the option for a “Virtual Poster” when you complete your submission. Please Note: Do not submit an abstract for poster, lightning talk, or oral presentation if you are not attending the in-person meeting.

CAN I SUBMIT A SILENT ABSTRACT IF I AM REGISTERING FOR ON-DEMAND LIMITED ACCESS?

Yes. The Silent Abstract is a special abstract category for authors unable to attend the meeting in person. Abstracts submitted for the Silent Abstract category follow the same abstract format, abstract fee, and scientific review/acceptance by the Program Committee; and, if accepted, will be printed in the proceedings published after the meeting. You may choose the option for a “Silent Abstract” when you complete your submission. PLEASE NOTE: Do not submit an abstract for a lightning talk or oral presentation if you are not attending the in-person meeting.

WHAT DOES ROLLING ABSTRACT ACCEPTANCE MEAN?

SIVB will publish all accepted abstracts after the meeting as a proceedings. This means that not only are abstracts being accepted and placed in the program after each deadline (January 30, February 28, March 31, and April 30, but you now have an opportunity to modify your abstract after acceptance and provide the most accurate data in our final publication. Submit your abstract in January to have guaranteed placement and the best chance to receive the presentation type you want in the program. Early placement will also allow you to apply for funding. Should you receive updated results of your research, you can adjust your abstract up until the meeting. PLEASE NOTE: Significant modifications to your abstract may result in re-review of your submission by the Program Committee.

CAN I MODIFY MY ABSTRACT AFTER SUBMITTING IT?

Yes, abstracts can be modified in the Abstract Scorecard until they are sent to the Program Committee for review and placement. Additionally, after acceptance, you will be given the ability to update the text of your abstract if your research changes, and you will be able to do so up until close to the start of the meeting. Please be aware that if you make significant modifications to your abstract, it may result in re-review of your abstract by the Program Committee before you are allowed to present your research at the meeting.

WHAT ARE “CALL FOR ABSTRACTS” SESSIONS IN THE PROGRAM?

For 2026, the SIVB is beginning to offer focused Calls for Abstracts on specific topics to be included in program symposia. Abstracts chosen for these special symposia will be provided with 30 minutes for their presentation and Q&A. It is hoped that this will allow a deeper dive into specific topics of interest to the meeting attendees. At this time, there is one session on Synthetic Biology. If you are interested in submitting an abstract for that session, please visit the Abstract Submission Page for more details.

WHAT ARE LIGHTNING TALKS?

In 2024, the SIVB began offering a new presentation category: Lightning Talks. These concise 5-minute oral presentations are an opportunity for poster presenters to give a preview of their research and entice the audience to visit them in the Exhibit Hall. These special oral presentations will be limited to a a maximum of 3 slides which will be advanced by a convener. Speakers are encouraged to keep their message simple, explain the broader significance or “big picture” of their research, and focus on key takeaways. Presenters will be able to provide greater details while standing at their poster during their assigned poster session immediately follow the lightning talks. These presentations replace the interactive poster sessions. We hope this new combination Oral and Poster Presentation opportunity continues to be beneficial to both presenter and audience alike.

WILL THERE BE AN ABSTRACT ISSUE HANDED OUT AT THE MEETING?

A program booklet will be distributed that will provide attendees with schedule and session overviews, and all abstracts will be made available through the meeting’s Mobile App and password-protected event website, but there will not be a formal abstract issue handed out at the meeting in Reno. Instead, in the fall, a proceedings book will be published which will include all abstracts presented both at the conference and virtually. This publication will be available online open access on SpringerNature’s website under SIVB’s In Vitro Cellular and Developmental Biology – Animal journal for both in-person and on-demand registrants.

HOW DO I UPLOAD MY PRESENTATION?

POSTER PRESENTATIONS:
Poster size is 4 ft. x 4 ft.. You will print and bring your poster with you to the event exhibit hall and set it up in the hall prior to the start of the meeting. There will be poster sessions available each day of the meeting and each regular poster author will need to be available for two of these sessions. The schedule of these events will be provided to you along with the details of your acceptance at a later date. Please note, in addition to bringing your poster with you to the meeting in Reno, you will also have the opportunity to upload your poster to the meeting’s virtual poster gallery and record audio describing your presentation for those who are unable to attend the meeting in person to view your work.

LIGHTNING TALKS: Presenters will need to provide their presentation in two formats:
1. PowerPoint:
You will need to prepare a PowerPoint presentation with a maximum of 3 slides which will be advanced by a convener for this portion of your presentation. Speakers are encouraged to keep their message simple, explain the broader significance or “big picture” of their research, and focus on key takeaways. Sessions will be held between 1:30 pm – 2:30 pm on both Monday and Tuesday. The specific date of your Lightning Talk session will be provided to you along with the details of your acceptance.

2. Poster:
Poster size is 4 ft. x 4 ft.. You will print and bring your poster with you to the event exhibit hall and set it up in the hall prior to the start of the meeting. Directly after the oral presentation of your work, you will proceed to your poster in the exhibit hall to address additional Q&A. Please note, in addition to bringing your poster with you to the meeting in Reno, you will also have the opportunity to upload your poster to the virtual poster gallery for the meeting and record audio describing your presentation for those who are unable to attend the meeting in person to view your work.

VIRTUAL POSTER PRESENTATIONS:
Upon acceptance of your abstract, you will need to register for the 2026 In Vitro Biology Meeting’s On-Demand Limited Access program. Once you have registered, you will be able to upload a PDF of your poster and record up to 5 minutes of audio describing your work. Directions on how to do this will be provided to you along with the details of your acceptance.

ORAL PRESENTATIONS:
You will need to prepare a PowerPoint presentation for your session. The specific date and time of your Oral Presentation Session will be provided to you along with the details of your acceptance.

For your presentation, you will be asked to do all of the following:

1. Upload a static version of your PowerPoint presentation to the Conference Harvester. This will be used by attendees to take notes in the Mobile App. When preparing this version of your presentation, please make sure to remove any information that you do not wish to be available in the Mobile App.
2. Bring a copy of your full PowerPoint presentation on a flash drive formatted for a PC computer. This version can include animations and other functionality within PowerPoint for your live presentation. You will bring your flash drive to the session room to upload onto the laptop about 10 minutes before the start of your scheduled session.

INVITED SPEAKER PRESENTATIONS: Invited Speakers will be contacted directly by the Business Office with details regarding the specific date and time of your presentation and any additional materials required for your presentation; however, you can expect that you will be requested to fulfill the same requirements as listed above for Oral Presentations.

INVITED SPEAKER PRESENTATIONS IN SYMPOSIA INCLUDED IN THE ON-DEMAND LIMITED ACCESS PROGRAM:
If you are speaking in one of the recorded symposia, the entire session in which you are speaking, including your presentation and Q&A, will be recorded live during the meeting in Reno. This session recording will be placed online as part of the On-Demand Limited Access program which will be available to meeting registrants through September 30, 2026. Please plan your topic and presentation accordingly. You will be provided with additional information regarding the recording of your session at a later date.

CAN I SEE THE PRESENTATIONS IF I REGISTER FOR ON-DEMAND LIMITED ACCESS?

The On-Demand program will be limited to specific highlighted presentations. These will focus on the Keynote, Plenary, and Joint symposia and there will be a limited group of sessions from the Animal, Education, and Plant programs included as well. All sessions that will be part of the On-Demand program will be marked with an asterisk (*) online. In addition, all uploaded virtual poster presentations will be available for your viewing. The On-Demand program will not include any oral presentations or lightning talks. The abstracts for these presentations will be available for your review on the event website and Mobile App, but the content of the presentations will only be available to those who attend the live in-person program.

WILL THERE BE AN EXHIBITION DURING THE 2026 IN VITRO BIOLOGY MEETING?

Reno is serviced by the Reno-Tahoe International Airport (RNO), which is less than 5 miles (around 10 minutes) from the Peppermill Resort and Spa. The airport terminal is open 24 hours a day, 7 days a week. Travelers should contact their airline for ticket counter hours and required check-in times.

I AM ATTENDING IN PERSON. WHERE SHOULD I MAKE MY HOTEL RESERVATIONS?

The SIVB has reserved a block of rooms at the Peppermill Resort and Spa for the 2026 Meeting. Fulfilling this room block provides SIVB with discounts on the meeting space rental to hold the 2026 Annual Meeting and supports our contractual requirements with the venue. By making your reservations at the Peppermill Resort and Spa, you are helping us to provide you with the most economical registration rates as posssible to attend the in-person meeting. Please visit the hotel information page for details and links to make your reservations directly with the Peppermill.

In addition, those booking their reservations in our block will have their resort fee waived and are eligible to receive the following benefits:

• Shuttle service to and from the Reno Tahoe International Airport daily from 4am-11:45pm
• Ten percent (10%) discount at Spa Toscana
• Business center access including incoming and outgoing faxes (up to 5 pages)
• Local and #800 phone calls
• In-room refrigerators
• Microwaves and cribs available upon request
• In-room coffee with Keurig Coffee Maker
• Two (2) bottles of water per night
  

HOW DO I GET TO THE PEPPERMILL FROM THE AIRPORT?

The Peppermill Resort and Spa features an easy and convenient airport shuttle, which picks up at the North exit of the Baggage Claim area every half-hour beginning at 4:15 am, and continuing to 11:45 pm. In addition, the airport shuttle departs from the valet area outside the Hotel Lobby, and runs every half-hour beginning at 4:00 am. The last shuttle departs from the Peppermill going to the airport at 11:30 pm.

I BOOKED A FLIGHT, BUT AM NO LONGER ATTENDING IN PERSON. WHAT SHOULD I DO?

All attendees are responsible for their own flight reservations. If you purchased flight tickets and/or travel insurance, please contact your provider and/or airline for information and next steps.