Frequently Asked Questions
We know you will have questions regarding the transition of the 2021 In Vitro Biology Meeting to a virtual event and how it might affect your plans. Please review the FAQ below to address some of the questions you may have regarding SIVB 2021: In Vitro OnLine. If your concern is not addressed, please reach out to us at the SIVB Business Office and we will reply to you as soon as possible.
Changes to the 2021 Meeting Format
Why is the meeting in Norfolk being cancelled?
Over the last several months, the SIVB has been closely monitoring the continually evolving situation with COVID-19 to ensure we were taking every precaution to protect the well-being of our community. We have been reviewing the updates and recommendations from the CDC and have been actively following travel advisories as well as the continuing restrictions being placed on our members and registrants across the globe. After careful consideration, the SIVB has decided that we will be transitioning the 2021 In Vitro Biology Meeting to a virtual program. While we are sad to make this decision, it is out of concern for the health, safety, and well-being of our members, meeting participants, vendors, and staff, that we are canceling the in-person gathering planned for Norfolk, Virginia and holding this year’s program online.
What will the format be for SIVB 2021: In Vitro OnLine?
We know that interaction with your fellow attendees is important at a scientific meeting, so while we are still working out all the details, below are our current plans for SIVB 2021: In Vitro OnLine:
- The meeting program is scheduled to begin on June 5, 2021 and SIVB is planning to have some portions of the program occur in real-time, such that active discussions and live Q&A can take place to provide a quick response to your questions.
- Scientific content will be available on demand after the official meeting dates have passed.
- All presenters (Keynote, Plenary, Symposia, and Workshop speakers, Contributed Paper, Interactive Poster, and Poster presenters) will upload and/or prerecord their presentations in advance of the meeting.
- We will offer a poster gallery that will allow authors to record an audio description of their presentations. In addition, we are looking to provide scheduled times where presenters will be available to answer Q&A regarding their research.
- SIVB is looking to include virtual solutions that provide more networking and opportunities for interaction with your fellow participants whenever possible.
- We are planning to add a virtual exhibit hall and are looking for ways to provide opportunities for interaction between the exhibitors, sponsors, and meeting attendees.
While we are aware that nothing is the same as an in-person event, it is SIVB’s goal to make this year’s program as interactive as possible and provide attendees with the best possible experience.
In what time zone will the program be presented?
The Program will be released in Eastern Daylight Time (EDT) which is four hours behind Coordinated Universal Time/GMT (UTC−04:00).
What are the benefits of attending a Virtual Meeting?
There are a number of benefits to attending a virtual meeting:
- SAFETY: You can view the program and sessions from the safety of your own home or office, and significantly reduce health risks to yourself, your family, and your colleagues.
- AVAILABILITY: Presentations will be made available in real time providing you with live interaction with the speakers so your questions can be answered right away.
- FLEXIBILITY: While presentations will be available live with real-time Q&A, we are also looking at ways to make presentations and their Q&A available after sessions are over. That way, if you are in another time zone or miss a session, you will still be able to watch the presentations in your own time and review the questions and discussion at your leisure. You won’t have to miss anything because you wanted to virtually attend a concurrent session.
- ENJOYMENT: Presenters will submit their presentations significantly in advance of the event so they can relax and enjoy the other presentations without the pressure of “being next,” except to address questions. This provides everyone with a more relaxed atmosphere, which can enhance your opportunities for learning and sharing information.
- VISIBILITY: Virtual meetings enable more attendees from around the world to participate, including those who have traditionally found it challenging to attend the meeting in person. This provides even greater opportunities to share your research with a global audience or discover new and exciting research that is conducted by scientists you may not have met before.
- SUSTAINABILITY: The increased participation in the virtual meeting will be accomplished with a minimal carbon footprint.
Abstracts and Presentations
What about my Abstract Submission?
Abstracts will follow the same submission and review process as they have in prior years. However, this year, you won’t have to worry whether or not your visa will be approved on time for your travel, or if you will have the funding to cover your travel expenses when you decide on what type of presentation to submit. Apply for the presentation type that best suits your research.
- Authors who submit their abstracts by Friday, February 19, will be contacted by the end of March with the determination regarding acceptance and presentation type from the Program Committee. Abstracts submitted by February 19 may be considered for presentation as an Oral, Interactive Poster or Poster Presentation and will be published in the Meeting’s Abstract issue.
- Authors submitting their abstracts from Saturday, February 20 through Wednesay, March 31 will be contacted by May 1 with the determination regarding acceptance and presentation type. All abstracts submitted from February 20 – March 31 will be considered for Poster Presentation and published in a fall issue of In Vitro Cellular and Developmental Biology.
How do I upload my presentation?
Instructions on how to upload your presentation will be sent to you after the placement of your abstract has been confirmed. Additional details will be added here as additional information will be available and we get closer to the meeting.
Can I see the presentations if I haven’t registered?
No. You will be able to read the abstracts for each of the presentations, but the content of the presentations will only be available to those who have registered for the meeting and received special log in credentials to access the event site.
How can I register?
Registration is available on this website. Registration rates have been updated to reflect new lower pricing to participate in SIVB 2021: In VItro OnLine.
I’m a convener/moderator/speaker. Am I automatically registered?
No. All conveners, moderators and SIVB members who are presenting their work are required to register for the meeting to be able to view the content and participate in Q&A and other activities. Invited speakers who are not members of the SIVB will be registered and provided with a login as part of their participation in the meeting.
I paid to submit my abstract. Am I registered?
Abstract submission is a separate process from meeting registration. You will need to also register for the meeting to be able to access the event content.
I am a student and registration is free. I submitted my abstract. Aren’t I already registered?
While student registration is free, you still need to choose to register for SIVB 2021: In Vitro OnLine by selecting the Student option when you register. The Business Office will reach out to all students who have submitted an abstract but have not registered for the meeting to remind them to do so.
Will you need volunteers for the Virtual Event?
Unfortunately, we will not need volunteers for this year’s meeting. Those who have requested to be volunteers are recommended to register for the virtual meeting at the discounted rates.
I already paid for my registration. What should I do?
We are glad you will be participating in this year’s virtual meeting. If you have already registered, we will be contacting you to confirm that you would like to have your registration converted to participate in the virtual program. Registration fees for SIVB 2021: In Vitro OnLine are lower than the amount you paid to attend the in-person gathering, and we will be asking you how you would like to handle the difference paid.
We will also be requesting all those who received discounted registration rates (Research Technicians, Post Docs, and Students) to provide their proof of status, which would have normally been collected at the event, to confirm your discounted registration rates to participate in the virtual meeting.
I registered but can’t participate in SIVB 2021. What can I do?
Our leadership is adjusting our policy for this special circumstance. If you had already registered before the meeting was transitioned, but realize that you will not be participating in the 2021 virtual meeting, you may:
- Defer your registration to the 2022 Meeting
If you are able, we would appreciate you deferring your registration until next year. The 2022 In Vitro Biology Meeting will be held June 4-7, 2022 in San Diego, California. We will apply your 2021 Meeting registration as payment in full for 2022. By deferring your registration, you will not be subject to any potential fee increase for the 2022 meeting.
- Donate your registration to the Society for In Vitro Biology
By converting your registration fee into a tax-deductible donation, you will support the Society for In Vitro Biology and its mission to foster the exchange of knowledge of in vitro biology of cells, tissues and organs from both plant and animals (including humans). You will be sent a confirmation of this donation for your tax records.
- Request a refund
We will refund your meeting registration fees.
What about Exhibitors? Will there be an Exhibition during SIVB 2021: In Vitro OnLine?
The Business Office is currently planning to hold a Virtual Exhibition as part of this year’s meeting. The Business Office will be reaching out to all registered exhibitors regarding the virtual exhibition opportunities as details are set. Additional information regarding the virtual exhibition will be added as it becomes available.
No travel is required to participate in SIVB 2021: In Vitro OnLine. You will be able to enjoy the virtual meeting from any location as long as you have internet access and a computer, tablet or phone that will allow you to view websites online.
What about my hotel reservation?
Attendees who booked their hotel accommodation with the Hilton Norfolk The Main will need to contact the hotel to cancel their reservations. Attendees who made reservations at other hotels in the area must contact their hotel/lodging directly to cancel reservations.
What about my flight reservation?
If you purchased flight tickets and/or travel insurance, please contact your provider for information and next steps. Please also note that many airlines have adjusted policies to account for COVID-related cancellations. Please check with your airline for their policies.