Frequently Asked Questions

We understand you may have questions regarding the 2022 In Vitro Biology Meeting and some of the opportunities to attend it which are available. The FAQ below was designed to help address some of the questions you may have. If your concern is not addressed, please reach out to us at the SIVB Business Office and we will reply to you as soon as possible.

SIVB is proceeding with an in-person meeting at the Town and Country San Diego, San Diego, California, from June 4 -7, 2022, unless health authorities or governments ban large in-person gatherings or close businesses, merchants, and travel operations as happened at the start of the pandemic in June 2020.

Safety Protocols for the 2022 Meeting

We are so pleased to be once again holding an in‐person annual meeting. However, as a scientific organization, we want to make sure we are taking all the necessary precautions to bring us back together carefully and appropriately and to allow us to protect the well-being of our community.

Like the rest of the world, SIVB leadership is monitoring the surge in COVID-19 cases attributed to the Omicron variant and resulting public health concerns. California has strict public health guidelines in place for in-person events to protect its residents and visitors and the State continues to update its requirements as warranted by the current public health situation. SIVB will adhere to all local and national guidelines associated with in-person events and establish protocols to protect the safety of SIVB attendees, staffs, vendors, and partners. For example, in-person gatherings are continuing in California, but masks currently are required all individuals in all indoor public settings, regardless of vaccination status from December 15, 2021, through February 15, 2022 [surgical masks or higher-level respirators (e.g., N95s, KN95s, KF94s) with good fit are recommended].

As a result, at this time we are asking all attendees to attest that they and their guests will follow all precautions in place at the event, and that they will not attend if they have tested positive for COVID19 in the 14 days before the meeting. In addition, we STRONGLY RECOMMEND that all attendees follow CDC Guidelines and be fully vaccinated at least 14 days prior to the meeting. Additionally, all attendees of the 2022 In Vitro Biology Meeting will be required to wear masks in all indoor public settings, regardless of vaccination status, and will be encouraged to wear masks in outdoor settings where social distancing is not possible.

Furthermore, we will require all attendees to attest that prior to joining the event, they (along with any spouses and/or guests who plan on attending with them to the event) will have been fully vaccinated for COVID‐19 (at least two weeks since final COVID‐19 vaccine) or in the rare instance that they/their spouse/guest has not been vaccinated per the CDC Guidelines, they/their spouse/guest will be tested for COVID‐19 within 72 hours of arrival and receive a negative test result.This information will be updated with any new requirements to hold our event safely based on information received regarding San Diego, California, and national guidelines and restrictions.

Opportunities to attend the 2022 Meeting

We understand that many people are still experiencing travel restrictions or limitations due to their health. To address this, SIVB will be offering both Live In-Person Registration and also a new Exclusive On-Demand Limited Program Registration opportunity.

Will there be a live meeting in San Diego this year?

Yes. SIVB will still be meeting in-person in San Diego, California at the Town and Country Resort. This year’s in-person meeting will have live plenary symposia, plant and animal symposia, contributed paper sessions, and both interactive and regular poster sessions. There will be receptions, socials, and networking opportunities throughout the duration of the program. The IVACS and Plant Biotechnology Sections will have their annual section meetings and SIVB committees will meet in person to discuss organizational business.

What is the Exclusive On-Demand Limited Program Registration?

For those who are unable to travel to San Diego, SIVB is offering an Exclusive On-Demand Limited Program option which will provide access to pre-recorded presentations from some of the key highlights of the 2022 program. This will include presentations from the daily plenary sessions, the joint session on Vaccine Development, the student-organized symposium, and most importantly, the Keynote Presentation by Dr. Thomas Hartung. These pre-recorded presentations will be made available for your viewing two weeks after the In-Person 2022 Meeting ends and will remain available through September 30, 2022. Sessions that are being planned for inclusion in the on-demand content will be marked by an asterisk (*) on the program page of the 2022 Meeting. Please note that this list may be subject to change.

Registrants who choose to participate via the Exclusive On-Demand Limited Program will be provided access to the mobile app and EventScribe website for the meeting. Through the EventScribe website and mobile app, you will be able to view the On-Demand presentations. We are also looking to add some additional added benefits to the Exclusive On-Demand option as the program develops.

Registration Information

How can I register?

Advanced registration for the In-Person Meeting has closed, but you will be able to register in person on-site at the Town and Country San Diego.  On-site registration will open on June 4 at 7:00 am in the Pacific Foyer of the Town and Country San Diego at 500 Hotel Circle North, San Diego, California 92108.

Registration to participate in the Exclusive Limited On-Demand Program will remain open through June 2. Details regarding registration and pricing may be found on this website.

I’m a convener/moderator/speaker. Am I automatically registered?

No. All conveners, moderators and SIVB members who are presenting their work are required to register for the meeting. Invited speakers who are not members of the SIVB will be registered as part of their participation in the meeting.

I paid to submit my abstract. Am I registered?

Abstract submission is a separate process from meeting registration. You will need to also register for the meeting to attend in person or view the on-demand content.

I am a student and registration is free. I submitted my abstract. Am I already registered?

No. While student registration is free, you still need to choose to register for the 2022 Meeting by selecting the student option when you register.  The Business Office will reach out to all students who have submitted an abstract but have not registered for the meeting to remind them to do so.

I am registering through my company as a group registrant. Does this include membership in the SIVB?

Group registration is offered at a significantly discounted rate for 5 or more people from the same organization to attend the in-person meeting. It does not include membership in the organization. Should you wish to join or renew your membership to the SIVB, you will need to do that separately here.

Will there be any special events or tours in San Diego at this year’s meeting?

Yes! When you register for the live meeting, you will also have the opportunity to register to attend the Special Events, such as our Ships of the Seven Seas: Tuesday Evening at the Maritime Museum on June 7 or  the Explore the San Diego Zoo discounted tickets. Space is limited for these events, so check the registration desk early to secure your spot.

I registered for the in-person meeting, but can’t attend now. What can I do?

Our leadership is adjusting our policy for this special circumstance. If you had already registered, but realize that you will not be participating in the 2022 in-person meeting, you may:

  1. Modify your registration to the 2022 Exclusive On-Demand Limited Program. Please contact the Business Office and let us know you wish to transition your registration from the In-person meeting to the On-Demand limited program. The difference in your registration fee may be donated as a contribution to the SIVB or refunded to you.
  1. Donate your registration to the Society for In Vitro Biology
    By converting your registration fee into a tax-deductible donation, you will support the Society for In Vitro Biology and its mission to foster the exchange of knowledge of in vitro biology of cells, tissues and organs from both plant and animals (including humans).  Upon written request, you will be sent a confirmation of this donation for your tax records.
  1. Request a refund
    We will refund your meeting registration fees.

I registered for the on-demand meeting, but now want to attend the in-person meeting. What can I do?

Please contact the Business Office and let us know you wish to transition your registration from the on-demand program to the in-person meeting. We will invoice you for the difference in registration fees.

Note: If you are a student who is receiving free registration to attend the meeting, you will still need to contact us  to let us know that you will be attending in person. This assures we have sufficient materials and food planned on site at the meeting venue for your participation.

Abstracts and Presentations

What about my Abstract Submission?

Abstracts submitted for the 2022 meeting will adhere to the following submission and review process.

  • Authors who submitted their abstracts by February 21 were contacted in March with the determination regarding acceptance and presentation type from the Program Committee. Accepted abstracts will be published in the Abstract Issue.
  • Authors who submitted their abstracts from February 21 through March 31 will be contacted by May 1 with the determination regarding acceptance and presentation type. All abstracts submitted from February 21 – March 31 will be published in a fall issue of In Vitro Cellular and Developmental Biology.

Can I submit an abstract for poster presentation if I am registering for the Exclusive On-Demand Limited Program Registration?

You can submit an abstract for consideration as a Virtual Poster Presentation before the March 31 abstract submission deadline. This is a new opportunity we are offering attendees who cannot travel to attend the 2022 Meeting. Virtual poster authors will upload a pdf of their poster and will have the opportunity to record a description of their work.  You may choose the option for a “Virtual Poster” when you complete your submission. (Note: Please do not submit an abstract for an interactive poster or oral presentation if you are not attending the in-person meeting.)

Can I submit an abstract for oral or interactive poster presentation if I am registering for the Exclusive On-Demand Limited Program Registration?

Unfortunately, all contributed paper and interactive poster sessions will be part of the live in-person program only, so those submitting abstracts for consideration as oral or interactive poster presentations will need to register and attend the live 2022 meeting in-person in San Diego.

Can I submit a Silent Abstract if I am registering for the Exclusive On-Demand Limited Program Registration?

You can submit an abstract for consideration as a Silent Abstract before the March 31 abstract submission deadline. The Silent Abstract is a special abstract category for authors unable to attend the meeting in person. Abstracts submitted for the Silent Abstract category follow the same abstract format, abstract fee, and scientific review/acceptance by the Program Committee; and, if accepted, will be printed in the abstract book. You may choose the option for a “Silent Abstract” when you complete your submission. (Note: Please do not submit an abstract for a interactive poster or oral presentation if you are not attending the in-person meeting.)

How do I upload my presentation?

Poster presentations: Poster size is 4 ft by 4 ft. Upon acceptance, you will print and bring your poster with you to the event exhibit hall. There will be poster sessions available each day of the meeting and each regular poster author will need to be available for two of these sessions. The schedule of these events will be provided to you along with the details of your acceptance at a later date. Please note, in addition to bringing your poster with you to the meeting in San Diego, you will have the opportunity to also upload your poster to the virtual Poster Gallery for the meeting and record audio describing your presentation for those who are unable to attend the meeting in person to view your work.

Interactive Poster presentations: Poster size is 4 ft by 4 ft. Upon acceptance, you will print and bring your poster with you to the event exhibit hall. Sessions will be held between 1:30 – 2:30 pm PDT on both Monday and Tuesday. The specific date of your Interactive Poster Session will be provided to you along with the details of your acceptance. Please note, in addition to bringing your poster with you to the meeting in San Diego, you will have the opportunity to also upload your poster to the virtual Poster Gallery for the meeting and record audio describing your presentation for those who are unable to attend the meeting in person to view your work.

Virtual Poster presentations: Upon acceptance of your abstract, you will need to register for the 2022 In Vitro Biology Meeting Exclusive Limited On-Demand Program. Once you have registered, you will be able to upload a pdf of your poster and record up to 5 minutes of audio describing your work. Directions on how to do this will be provided to you along with the details of your acceptance.

Oral presentations (Contributed Papers presentations): You will need to prepare a PowerPoint presentation for your session. The specific date and time of your Contributed Paper Session will be provided to you along with the details of your acceptance.

For your presentation, you will be asked to both:

  1. Upload a static version of your PowerPoint presentation to the Conference Harvester. This will be used by attendees to take notes in the mobile app. When preparing this version of your presentation, please make sure to remove any information that you do not wish to be available in the mobile app for this version of your presentation.
  2. Bring a copy of your full PowerPoint presentations on a flash drive formatted for a PC computer. This version can include animations and other functionality within PowerPoint for your live presentation. You will bring your flash drive to the session room to upload onto the laptop about 10 minutes before the start of your scheduled session.

Invited speaker presentations: Invited Speakers will be contacted directly by the Business Office with details regarding the specific date and time of your presentation and any additional materials required for your presentation; however, you can expect that you will be requested to fulfill the same requirements as listed above for Oral Presentations and, if you are speaking in a Plenary or Joint symposium, we will also have you record your presentation in advance of the meeting in case you are not able to attend and present in person and/or you are part of the Exclusive On-Demand Limited Program. You will be provided with additional instructions on how to do this at a later date.

Can I see the presentations if I register for the Exclusive On-Demand Limited Program?

The on-demand program will be limited to specific highlighted presentations. This will focus on the Keynote, Plenary, and Joint symposia, but may include a few other invited speaker presentations. In addition, all uploaded virtual poster presentations will be available for your viewing. The On-Demand program will not include any contributed paper or interactive poster presentations. The abstracts for these presentations will be available for your review on the EventScribe website and mobile app, but the content of the presentations will only be available to those who attend the live in-person program.

Exhibition

Will there be an Exhibition during the 2022 In Vitro Biology Meeting?

Yes. SIVB is holding an in-person exhibition for those attending the meeting in San Diego. This is a great opportunity to meet face-to-face for the first time in 3 years with those companies who have supported the SIVB and your research. While those participating as part of the Exclusive On-Demand Limited Program will not be able to meet the exhibitors in person, there will be information from each exhibitor including details on how to contact them available in the mobile app for your use.

Travel and Hotel

San Diego is serviced by the San Diego International Airport (SAN), which is 7 miles (around 15 minutes) from the Town and Country San Diego. The airport offers hundreds of flights daily on 17 different carriers. Ground transportation is located outside the arrivals area of the airport. San Diego International Airport offers taxis and ride share options but does not offer shuttle service.

I am attending in person. Where should I make my hotel reservations?

The SIVB has reserved a block of rooms at the Town and Country San Diego Resort for the 2022 Meeting. Fulfilling this room block provides SIVB with discounts on the meeting space rental to hold the 2022 Annual Meeting and fulfills our contractual requirements with the Town and Country. By making your reservations at the Town and Country San Diego, you are helping us provide you with the most economical registration rates to attend the in-person meeting as possible. Please visit the hotel information page for details and links to make your reservations directly with the Town and Country.

I booked a flight, but am no longer attending in person. What should I do?

All attendees are responsible for their own flight reservations. If you purchased flight tickets and/or travel insurance, please contact your provider and/or airline for information and next steps.